The General Data Protection Regulation (GDPR) seeks to protect and enhance the rights of data subjects. These rights cover the safeguarding of personal data, protection against the unlawful processing of personal data and the unrestricted movement of personal data within the EU. GDPR does not apply to information already in the public domain. This Privacy Policy applies to personal data (i.e. information concerning any living person (Data Subject)) held by Walker Penrose Associates Ltd as data controllers that is not already in the public domain. It explains what personal information we collect, how we collect and use that personal information, with whom we will share it, why and in what circumstances.
Introduction
Walker Penrose Associates Ltd is committed to protecting the privacy of your personal data and managing it in accordance with our legal responsibilities, under the privacy and data protection laws.
To whom this policy applies
Walker Penrose Associates Ltd is an executive search firm and provides services to a range of clients on a global basis. Details of our services are listed elsewhere on this website. This policy applies to you whether you are a client, candidate, source or referee.
For the purposes of this policy:
Candidate – an individual who is a candidate, applicant, potential candidate, employee of a client
Client – a business, firm, organisation, government body or individual that directs us to deliver any of our services
Referee – a person who provides a personal or work reference in respect of a candidate
Source – a person who provides us with information or intelligence about a candidate
The information we collect and process
Our aim is to identify the best individuals to fill the roles within our clients’ organisations. In order to achieve this, we gather information from many individuals including our clients, sources and referees as well as from a variety of sources including search engines, online databases, articles and other information sources. (See below for details of the data we collect when you browse this website.)
We collect a variety of personal data necessary to provide our services in a proprietary and highly confidential database accessible only by Walker Penrose Associates Ltd. Categories of personal data include: career history, education, professional experience, resumé and contact information. By submitting your information to Walker Penrose Associates Ltd, by whatever means, you indicate your willingness to disclose this information to Walker Penrose Associates Ltd and to be considered, when appropriate, for one of our confidential executive searches. You are not obliged to provide any personal data to us. However, please note that this may mean we will not be able to consider you in respect of any of our services, since employment, educational and other personal information is necessary to assess your suitability for a role.
Candidate
If we consult you about a role, you may be required to submit additional personal data, for example, date of birth, education and career history and curriculum vitae (CV), or resumé, etc. Your CV or resumé may contain employment history, education, professional qualifications, memberships, details of papers written, references and referees, amongst other things. Based on your explicit consent, we will also process any relevant psychometric assessments, psychological tests, or results from such assessments or tests.
We collect information from candidates directly when you send us your CV or resumé via email or post.
We also collect information from you when you speak directly to an employee of Walker Penrose Associates Ltd. At this stage we will inform you verbally that we will process your personal data and direct you to this Privacy Policy.
Client
As well as basic contact information we will also collect information about your role, organisation structure and other information provided to us by your Company.
Source and Referee
As well as basic contact information we will also collect information regarding your credentials as a source, details of your relationship/knowledge of a candidate and your opinions of that individual. We may obtain this information directly from you or from the public domain.
Besides filling particular executive roles, we also process personal data when we conduct market intelligence exercises to map out particular business sectors or functions to help clients understand the available talent.
How we use your personal data
Candidate
We use the personal data we collect from you for a number of purposes:
- Searching for relevant candidates for confidential recruitment assignments. If we believe you are suitable for a specific role, we may pass your basic details on to the relevant client. If that client agrees that you might be suitable, we will then discuss the recruitment opportunity with you in more detail. At this point, you may decide to divulge further personal information to us and provide us with a CV or resumé to be stored by Walker Penrose Associates Ltd which may be, with your consent, shared with our client. You might be interviewed for the role by Walker Penrose Associates Ltd. If successful, you might be shortlisted for interview by our client. At this point, and again with your consent, we may pass further details to the client in the form of a candidate report
- From time to time, we conduct mapping or research exercises on behalf of our clients. This is to enable them to understand a particular market. Here, we may include certain aspects of your personal data that are either already in the public domain or are used anonymously and in the aggregate so that your personal information becomes non-identifying
Please be aware that we are not responsible for the data processing activities of others, such as our clients.
Client
We will use client data to perform our services to you.
Source and Referee
We will use data gathered from sources and referees to perform our services, in particular, to enable us to obtain your opinions on a candidate.
We may also use this information to enable us to market our services to you either as a potential client or as a potential candidate.
Sensitive data
From time to time, we will seek your consent to process personal data in respect of certain specific and limited purposes. We will always do this before processing any sensitive personal data: racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning health or sex life and sexual orientation. We encourage you not to provide us with sensitive personal data unless it is specifically requested, and we have your consent.
Providing information to others
We work closely with trusted partners with whom we need to share personal data. These partners include:
- Our clients, for whom we provide executive search services
- Prospective clients, where we might need to demonstrate an understanding of a particular market and the individuals that work within it
Where we share information with such a third party, unless it is in the public domain or is non-identifying, we will have obtained your prior consent. You will not be contacted by them unless we have obtained your prior consent.
If you are concerned about these arrangements to disclose or share personal data with third parties, you should contact us and ask us not to process your personal data.
Information security and integrity
To prevent unauthorised access, maintain accuracy of data and ensure proper use of information, Walker Penrose Associates Ltd has put in place appropriate physical, electronic and managerial security procedures to safeguard all information collected online.
We will not process your personal information in a way that is incompatible with what is outlined in this Privacy Policy and will use our best efforts to ensure that data is accurate, complete, current and reliable for its intended use. We will also use our best efforts to protect your information from loss, misuse, unauthorised access, disclosure, alteration and destruction. However, no system can be 100% secure, and we cannot be held responsible for unauthorised or unintended access that is beyond our reasonable control.
Our website and cookie information
We may collect, store and use the following types of personal information:
- Information about your computer, your visits and use of this website, such as your IP address, approximate geographical location, browser, operating system, referral source, length of visit, page views, navigation and downloads
- Registration information and other information that you deliberately send to us, as outlined in this policy above
Cookies
Our website uses cookies. By using our website, you consent to our use of cookies as described here.
A cookie consists of information sent by a web server to a browser and stored by the browser. This information is sent to the server each time you request a page. The web server can thus identify and track the web browser.
We will use the session cookies to keep track of you whilst you navigate the website and anonymously aggregate information about the way users use the site.
We may use the persistent cookies to enable our website to recognise you when you visit.
Session cookies are deleted from your computer when you close the browser. Persistent cookies remain stored until deleted, or until they expire.
We use Google Analytics to analyse the use of this website. Google Analytics generates statistical information about the website using cookies, which are stored on your computer. Google will store this information but are not allowed to share anything which would personally identify you. Please see Google’s privacy policy.
Web browsers allow you to reject cookies. Blocking all cookies will, however, have a negative impact upon the usability of many websites, including this one.
For more information on how websites use cookies and what you can do about them go to aboutcookies.org.
Third party websites
Our website contains links to other websites. We are not responsible for the content, privacy policies or safety, of such third-party websites.
Your right to object and to have your data erased
You may withdraw any consent you have previously given, at any time. Also, you have the right to ask us to stop processing any personal data and to have it erased. Where your personal data is no longer required, we will ensure it is disposed of in a secure manner.
Access to information
If you wish to access, update, correct or remove your personal information from our systems, or if you no longer require our services, please contact us either by e-mail or by post. Equally if you have a complaint about how we have handled your personal data, please use the same contact details and we will investigate.
Policy amendments
We may amend this privacy policy from time to time to keep it up to date with legal requirements, best practice and/or the way we operate our business and we will post an amended version on this website. Please review this policy periodically for any changes. This policy was last updated in May 2018.
How to contact us
If you have any questions about this Privacy Policy, or would like to exercise your rights with respect to your personal data, please write to us by e-mail using one of our website forms, or by post to:
7 Badger Way, Ewshot, Farnham, Surrey GU10 5TE
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